Streamlined Requests
Raise and approve travel requests against clear policies.
Corporate Travel Management Software
Control Business Travel Costs From Request to Reimbursement
TimeTrax Travel Management System helps you plan business trips, manage bookings and track travel expenses in one workflow. Automate travel requests, approvals and reimbursements from a single platform.
Trusted by 500+ Active Organizations across Multiple Industries
30th Year of Excellence
1 Million+ Employees Managed
Enterprise-Grade Security
Cloud & On-Premise Deployment
The Basics
What is a Travel Management System?
A Travel Management System automates business travel, from travel requests and approvals to bookings, advances and expense settlement. It gives organizations control over travel policies and spending in one connected workflow.
TimeTrax Travel Management streamlines every trip. Employees raise travel requests, managers approve against policy, advances and bookings are tracked, and travel expenses settle through payroll, giving finance clear visibility into travel costs.
Why TimeTrax
Why Choose TimeTrax Travel Management
Plan, approve and reconcile business travel in one seamless workflow.
Organized Bookings
Track itineraries, bookings and travel advances in one place.
Simplified Settlements
Reconcile travel expenses and advances through payroll.
Cost Visibility
Track travel spending and control costs organization-wide.
The Problems
Common Travel Management Challenges We Help You Solve
Manual travel requests and approvals
Untracked travel advances
Out-of-policy travel bookings
Complex expense reconciliation
No visibility into travel costs
Disconnected travel and expense records
Capabilities
Key Features of TimeTrax Travel Management
Everything you need to manage business travel end to end.
Travel Requests
Submit and approve travel requests with trip details.
Policy Compliance
Enforce travel policies and approval limits automatically.
Travel Advances
Manage and track advances issued for trips.
Booking and Itinerary
Record bookings, itineraries and travel logistics.
Expense Reconciliation
Settle travel expenses and advances accurately.
Travel Reports
Analyze travel spending across teams and projects.
How It Works
The Travel Management Workflow
See how Travel Management flows end to end inside TimeTrax.
Choosing a System
How to Choose Corporate Travel Management Software
Travel spend is rarely lost at the point of booking. It is lost in the gap between the advance and the settlement.
Email approvals and manual claims
Workable for occasional travel. At volume nobody can answer the simple question — what have we committed to this quarter — because the commitments exist only as replies in separate inboxes.
A travel agency portal
Good rates and somebody else handling logistics, which is worth real money. It has no view of your approval policy or your advances though, so compliance gets checked after the spend, if at all.
Requests, advances and settlement together
TimeTrax approves the trip against policy, records the advance, then settles actual expenses against it through payroll. Corporate travel management software that stops at approval leaves the reconciliation exactly where it was.
Industries
Built for Every Industry Ready for Digital Transformation
Whether you’re replacing manual processes or upgrading from a legacy system, TimeTrax provides the technology, expertise and support to help you succeed.
Manufacturing
Manage large workforces, multiple shifts, overtime, attendance, leave and payroll with greater accuracy while improving operational efficiency.
Retail & FMCG
Support distributed teams across multiple branches with centralized employee management, real-time tracking and streamlined HR processes.
Healthcare
Simplify workforce scheduling, credential management, shift planning and compliance while ensuring uninterrupted healthcare operations.
Education
Manage faculty, administrative staff and support teams through a centralized HR platform with automated attendance, leave and payroll.
Logistics & Supply Chain
Track employees across warehouses, distribution centers and field operations while improving workforce visibility and productivity.
Textile & Apparel
Handle complex workforce structures, production shifts, attendance and payroll efficiently across factories and manufacturing units.
IT & Technology
Create a modern employee experience with digital HR processes, self-service, performance management and workforce analytics.
Hospitality
Manage shift rotations, seasonal staffing, attendance, leave and payroll while delivering a seamless experience for employees and HR teams.
Connected Ecosystem
Integration Capabilities with Your Existing Systems
Connect HR processes with the systems your business already relies on.
- Biometric Attendance Devices
- ERP Systems
- Payroll & Finance Software
- Accounting Platforms
- Microsoft Active Directory & SSO
- Email & SMS Gateways
- Document Management Systems
- REST APIs & Third-Party Apps
Implementation
Simple & Hassle-Free Implementation
From initial planning to post-go-live support, our specialists work closely with your team to configure the system around your business processes, migrate existing data and ensure a smooth transition.
01
Discover & Plan
We understand your specific business requirements to recommend the best implementation approach.
02
Configure & Integrate
Our team configures workflows, policies, user roles and integrations to align the platform with your existing operations.
03
Data Migration & Testing
Employee records and historical data are securely migrated, followed by thorough testing to ensure everything works as expected.
04
Training & Go Live
We train HR teams, managers and employees before launching the system, backed by continuous support for a successful rollout.
We not only meet but exceed expectations
Dedicated implementation consultants
Secure data migration
User training and onboarding
Integration assistance
Post-launch technical support
Continuous product enhancements
Unleashing the Power of Data with TimeTrax
30th
Year of Excellence
35+
Countries covered
2000+
Implementations
1 Million+
Users
Ready to Take Control of Business Travel?
Bring every trip into one workflow. TimeTrax Travel Management automates requests, bookings and expense settlement with full policy control.
Terminology
What else is a Travel Management System called?
Corporate travel management software and business travel management software name the same category under two search habits, and both cover more ground than the booking. Booking is the easy part. The expensive part is the advance that was issued, partly spent, and never reconciled against anything. Reconciling it needs the advance, the claim and the payroll deduction in one place, which is what the HCM software holds them in.
The modules nearest to this one are Expense Management Software, Payroll Software and Cash Management System. For the wider context, managing rising fuel costs.
Frequently Asked Questions
Everything you need to know about the TimeTrax Travel Management System.
What is a Travel Management System?
A Travel Management System automates business travel, including requests, approvals, bookings, advances and expense settlement. TimeTrax connects the entire trip workflow in one platform.
Can it enforce travel policies?
Yes. TimeTrax applies travel policies and approval limits automatically to keep spending compliant.
Does it manage travel advances?
Yes. Advances issued for trips are tracked and reconciled against final expenses.
How are travel expenses settled?
Travel expenses and advances are reconciled and settled through payroll for accuracy.
Can employees submit travel requests online?
Yes. Employees can submit travel requests with trip details for quick, policy-based approval.
Does it provide travel cost reports?
Yes. TimeTrax reports on travel spending across teams, projects and cost centers.
How are travel advances reconciled?
The advance is recorded against the trip and the expenses claimed afterwards settle against it. Any unspent balance is recovered through payroll in the next cycle rather than written off or chased informally, which is where most travel leakage actually happens.
Can policies differ by grade?
Yes. Approval limits, class of travel and per-diem rates can vary by grade, department or destination, and they are checked when the request is raised. Business travel management software that only reports breaches after the fact does not change anybody’s behaviour.
Now, what's stopping you?
Travel, Fully Managed
Take the friction out of business travel. TimeTrax Travel Management automates every step from request to reimbursement with complete cost visibility.