Documented Issuance
Every rupee issued carries a request and an approval.
Cash Management System
Every Rupee of Petty Cash Accounted For
TimeTrax Cash Management System handles the money that leaves the building in notes: petty cash requests and approvals, cash advances issued to employees, and the spend logged against them until every balance is settled.
Trusted by 500+ Active Organizations across Multiple Industries
30th Year of Excellence
1 Million+ Employees Managed
Enterprise-Grade Security
Cloud & On-Premise Deployment
The Basics
What is a Cash Management System?
A Cash Management System controls the cash an organization hands out directly to its people. It runs the request and approval for petty cash, records what was issued and to whom, and holds each employee advance open until the spend is logged against it and the balance is settled.
TimeTrax replaces the tin, the register and the drawer of receipts. Every request, issuance, expense and adjustment carries a document and a timestamp, so the audit trail is a by-product of doing the work rather than something reconstructed afterwards.
Why TimeTrax
Why Choose TimeTrax Cash Management
Account for the cash that leaves the building in notes.
Receipts at Source
Spend is logged with its receipt as it happens.
Advance Tracking
Advances stay open against the holder until settled.
Audit by Default
The trail is a by-product, not a reconstruction.
The Problems
Common Cash Management Challenges We Help You Solve
Paper receipts that go missing
Advances issued and never settled
No record of who is holding cash
Petty cash kept in a manual register
Spend logged long after it happened
Audit trails assembled after the fact
Capabilities
Key Features of TimeTrax Cash Management
Everything you need to issue, log and settle petty cash.
Petty Cash Requests
Raise a documented request for petty cash instead of an informal ask.
Approval Workflow
Route each request for approval before any cash is released.
Cash Issuance
Record what was issued, to whom and against which request.
Advance Tracking
Keep every employee advance open until it is fully settled.
Direct Expense Logging
Log spend against an advance as it happens, with the receipt attached.
Adjustment and Audit Trail
Adjust or recover the unspent balance, with every movement on record.
How It Works
The Cash Management Workflow
See how Cash Management flows end to end inside TimeTrax.
Choosing a System
How to Choose a Cash Management System
Petty cash is never the largest number in the accounts. It is reliably the hardest one to evidence.
A tin and a register
Workable while one person holds both and remembers. The register is only as good as the last entry somebody thought to make, and the receipts sit in a drawer until an auditor asks for them.
Put it through expense claims
Right for money an employee spent and wants back. It does not describe money issued before it is spent, because an expense claim has no concept of a float still outstanding against somebody.
Issue, log and settle in one place
TimeTrax records the request, the approval and the issuance, logs spend against the advance as it happens, and settles what is left. Every movement carries a document, so the audit trail is a by-product rather than a reconstruction.
Industries
Built for Every Industry Ready for Digital Transformation
Whether you’re replacing manual processes or upgrading from a legacy system, TimeTrax provides the technology, expertise and support to help you succeed.
Manufacturing
Manage large workforces, multiple shifts, overtime, attendance, leave and payroll with greater accuracy while improving operational efficiency.
Retail & FMCG
Support distributed teams across multiple branches with centralized employee management, real-time tracking and streamlined HR processes.
Healthcare
Simplify workforce scheduling, credential management, shift planning and compliance while ensuring uninterrupted healthcare operations.
Education
Manage faculty, administrative staff and support teams through a centralized HR platform with automated attendance, leave and payroll.
Logistics & Supply Chain
Track employees across warehouses, distribution centers and field operations while improving workforce visibility and productivity.
Textile & Apparel
Handle complex workforce structures, production shifts, attendance and payroll efficiently across factories and manufacturing units.
IT & Technology
Create a modern employee experience with digital HR processes, self-service, performance management and workforce analytics.
Hospitality
Manage shift rotations, seasonal staffing, attendance, leave and payroll while delivering a seamless experience for employees and HR teams.
Connected Ecosystem
Integration Capabilities with Your Existing Systems
Connect HR processes with the systems your business already relies on.
- Biometric Attendance Devices
- ERP Systems
- Payroll & Finance Software
- Accounting Platforms
- Microsoft Active Directory & SSO
- Email & SMS Gateways
- Document Management Systems
- REST APIs & Third-Party Apps
Implementation
Simple & Hassle-Free Implementation
From initial planning to post-go-live support, our specialists work closely with your team to configure the system around your business processes, migrate existing data and ensure a smooth transition.
01
Discover & Plan
We understand your specific business requirements to recommend the best implementation approach.
02
Configure & Integrate
Our team configures workflows, policies, user roles and integrations to align the platform with your existing operations.
03
Data Migration & Testing
Employee records and historical data are securely migrated, followed by thorough testing to ensure everything works as expected.
04
Training & Go Live
We train HR teams, managers and employees before launching the system, backed by continuous support for a successful rollout.
We not only meet but exceed expectations
Dedicated implementation consultants
Secure data migration
User training and onboarding
Integration assistance
Post-launch technical support
Continuous product enhancements
Unleashing the Power of Data with TimeTrax
30th
Year of Excellence
35+
Countries covered
2000+
Implementations
1 Million+
Users
Ready to Close the Petty Cash Gap?
Stop reconstructing petty cash at year end. TimeTrax records the request, the issuance and the settlement, so every advance is accounted for while it still matters.
Terminology
What else is a Cash Management System called?
Three nearby phrases describe a different product, and the difference is worth stating plainly. Cash flow management software and cash forecasting software are treasury tools for projecting what the organization will hold next quarter, and lighter cashflow management tools stop at reporting today's balance. A cash management system as described on this page is narrower and more physical: the petty cash and employee advances that leave the building in notes. If your problem is the forecast, this is not the module you are looking for. Either answer depends on payables, receivables and banking sitting in one ledger, which is what the ERP software underneath this module provides.
Teams looking at this usually look at Cloud Accounting Software, Cost Management Software and Fund Accounting Software in the same round. ERP software in Pakistan covers the surrounding argument.
Frequently Asked Questions
Everything you need to know about the TimeTrax Cash Management System.
What is a Cash Management System?
A Cash Management System controls the cash an organization issues directly to its people. It runs the request and approval for petty cash, records what was issued and to whom, and holds each employee advance open until the spend is logged against it and the balance is settled.
Who can request petty cash?
Anyone the approval rules allow. Each request carries a purpose and a value and is routed for approval before cash is released, so an issuance always has a documented decision behind it.
How is an advance settled?
Spend is logged against the advance as it happens, with the receipt attached. Whatever is left is adjusted or recovered, and the advance closes with every movement on record.
Does it replace paper receipts?
That is most of the point of it. Each logged expense carries its own document, so the evidence sits against the transaction rather than in a drawer until an auditor asks.
Can we see who is holding cash right now?
Yes. Every advance issued and not yet settled is visible against the employee holding it, which is the figure a paper petty cash register cannot produce on demand.
Does it integrate with financials?
Yes. Cash Management connects with the Financial Management module, so petty cash and advances post to the books rather than being reconciled into them afterwards.
What happens to an advance that is never fully spent?
It stays open against the employee until it is adjusted. The issuance, whatever was logged against it and the remaining balance are all on record, so an unsettled float is visible while it still matters rather than at year end.
Is this the same thing as expense management?
No, and the distinction is the useful part. Expense management handles money an employee has already spent and wants reimbursed. Cash management handles money issued before it is spent. Most organizations run both, because they describe opposite directions of travel.
Now, what's stopping you?
Cash, Under Control
Petty cash is small money and a large liability. TimeTrax makes every issuance, expense and settlement something you can show.