Member Accountability
Show any member exactly where their money stands.
Fund Accounting Software
Employee Life Savings, Accounted For to the Rupee
TimeTrax Fund Accounting Software manages employer and employee contributions, oversees the fund trust’s own books, and distributes profit-on-investment to member accounts automatically — so every employee can be shown exactly where their money stands.
Trusted by 500+ Active Organizations across Multiple Industries
30th Year of Excellence
1 Million+ Employees Managed
Enterprise-Grade Security
Cloud & On-Premise Deployment
The Basics
What is Fund Accounting Software?
Fund Accounting Software keeps the books of an employee fund — a provident fund or gratuity trust — separately from the company’s own. It records what the employer and the employee each contributed, what the fund earned on its investments, and what that leaves in every individual member’s account.
This is money the company holds on behalf of its people, which is why the standard it is held to is not the company’s own. TimeTrax keeps contributions, investment profit and loan settlements per member, so transparency is a report rather than an exercise.
Why TimeTrax
Why Choose TimeTrax Fund Accounting
Account for employee life savings with a balance per member.
Contribution Management
Track employer and employee contributions per member.
Profit Distribution
Allocate investment profit to member accounts automatically.
Trust-Level Reporting
Produce the statements a fund trustee has to stand behind.
The Problems
Common Fund Accounting Challenges We Help You Solve
Trust money mixed with company books
Contributions reconciled by hand
Profit allocation argued over every year
No per-member balance anyone can show
Audit and compliance pressure
Members who cannot see their own position
Capabilities
Key Features of TimeTrax Fund Accounting
Everything a provident fund or gratuity trust has to account for.
Contribution Management
Record employer and employee contributions against every member.
Fund Trust Oversight
Keep the trust’s own books separate from the company’s.
Profit Distribution
Distribute profit-on-investment to member accounts automatically.
Loan Settlements
Settle loans taken against the fund without leaving the ledger.
Member Statements
Show any member their contributions, profit share and balance.
Full Audit Trail
Maintain complete traceability for every member and every fund.
How It Works
The Fund Accounting Workflow
See how Fund Accounting flows end to end inside TimeTrax.
Choosing a System
How to Choose Fund Accounting Software
A provident fund is somebody else's retirement money. The standard it is held to is not the company's own.
Run the trust on the company ledger
It records the contributions accurately enough. What it cannot do is keep the trust's money demonstrably separate from the company's, which is the first thing an auditor and a member representative both go looking for.
A spreadsheet per member
Balances stay visible until the profit distribution. Allocating investment profit across members with changing balances and mid-year joiners is where a spreadsheet stops being arithmetic and starts being an argument.
A trust ledger with member accounts
TimeTrax holds the fund's own books, tracks employer and employee contributions member by member, and distributes profit-on-investment to those accounts automatically. Any member can be shown their own position.
Industries
Built for Every Industry Ready for Digital Transformation
Whether you’re replacing manual processes or upgrading from a legacy system, TimeTrax provides the technology, expertise and support to help you succeed.
Manufacturing
Manage large workforces, multiple shifts, overtime, attendance, leave and payroll with greater accuracy while improving operational efficiency.
Retail & FMCG
Support distributed teams across multiple branches with centralized employee management, real-time tracking and streamlined HR processes.
Healthcare
Simplify workforce scheduling, credential management, shift planning and compliance while ensuring uninterrupted healthcare operations.
Education
Manage faculty, administrative staff and support teams through a centralized HR platform with automated attendance, leave and payroll.
Logistics & Supply Chain
Track employees across warehouses, distribution centers and field operations while improving workforce visibility and productivity.
Textile & Apparel
Handle complex workforce structures, production shifts, attendance and payroll efficiently across factories and manufacturing units.
IT & Technology
Create a modern employee experience with digital HR processes, self-service, performance management and workforce analytics.
Hospitality
Manage shift rotations, seasonal staffing, attendance, leave and payroll while delivering a seamless experience for employees and HR teams.
Connected Ecosystem
Integration Capabilities with Your Existing Systems
Connect HR processes with the systems your business already relies on.
- Biometric Attendance Devices
- ERP Systems
- Payroll & Finance Software
- Accounting Platforms
- Microsoft Active Directory & SSO
- Email & SMS Gateways
- Document Management Systems
- REST APIs & Third-Party Apps
Implementation
Simple & Hassle-Free Implementation
From initial planning to post-go-live support, our specialists work closely with your team to configure the system around your business processes, migrate existing data and ensure a smooth transition.
01
Discover & Plan
We understand your specific business requirements to recommend the best implementation approach.
02
Configure & Integrate
Our team configures workflows, policies, user roles and integrations to align the platform with your existing operations.
03
Data Migration & Testing
Employee records and historical data are securely migrated, followed by thorough testing to ensure everything works as expected.
04
Training & Go Live
We train HR teams, managers and employees before launching the system, backed by continuous support for a successful rollout.
We not only meet but exceed expectations
Dedicated implementation consultants
Secure data migration
User training and onboarding
Integration assistance
Post-launch technical support
Continuous product enhancements
Unleashing the Power of Data with TimeTrax
30th
Year of Excellence
35+
Countries covered
2000+
Implementations
1 Million+
Users
Ready to Run the Fund Properly?
Build trust with the people whose savings you hold. TimeTrax tracks every contribution, profit share and settlement, member by member.
Terminology
What else is Fund Accounting Software called?
One caution about the name. Investment fund accounting software usually means something else entirely — NAV calculation, unitholder positions and portfolio valuation for asset managers. Fund accounting software as described on this page is the accounting an employee fund needs: a provident fund or gratuity trust, with contributions in, investment profit out, and a balance per member. Both are legitimate uses of the phrase, and buying the wrong one is an expensive misunderstanding. Fund accounting here is a way of keeping the ledger inside the cloud ERP, not a separate book that has to be reconciled back to it.
Worth reading next to this: Cloud Accounting Software, Cash Management System and Cost Management Software. ERP software in Pakistan covers the decision behind all of them.
Frequently Asked Questions
Everything you need to know about TimeTrax Fund Accounting Software.
What is Fund Accounting Software?
Fund Accounting Software keeps the books of an employee fund — a provident fund or gratuity trust — separately from the company’s own. It records what the employer and the employee each contributed, what the fund earned on its investments, and the balance that leaves in each member’s account.
Does it keep the trust separate from company books?
Yes, and that separation is the reason the module exists. The fund’s ledger stands apart from the company’s, which is the first thing an auditor and a member representative both go looking for.
How are contributions recorded?
Employer and employee contributions are recorded against each member as they are made, so a member’s balance is a running record rather than a figure assembled at year end.
Can members take loans against the fund?
Yes. Loans drawn against the fund are settled inside the same ledger, so the outstanding amount and the member’s remaining balance stay consistent with each other.
Can a member be shown their own position?
Yes. Contributions, profit share and closing balance produce a per-member statement, which is what turns transparency into something you can hand over rather than explain.
Is it audit-ready?
Yes. Every contribution, distribution and settlement is traceable per member and per fund, which is the standard money held on somebody else’s behalf is expected to meet.
Does it handle both provident fund and gratuity?
Yes, as separate funds with their own rules — provident fund built from employer and employee contributions, gratuity from service-based entitlement. Holding both in one place matters most at separation, when they settle together.
How is investment profit allocated to members?
Automatically, to member accounts, from the fund’s own investment results. That allocation is the calculation most organizations are still doing by hand, and it is the one members are most likely to query — so it produces a statement rather than a figure.
Now, what's stopping you?
Accountability, Fund by Fund
Honor every commitment to the members of your fund. TimeTrax Fund Accounting delivers the transparency and compliance your organization depends on.