Employee Empowerment
Let employees manage their own HR tasks anytime.
Employee Self Service
Give Employees Answers Without Adding More Work for HR
TimeTrax Employee Self-Service (ESS) Kiosk gives employees direct access to attendance, leave, payslips and requests, without relying on HR. Empower your workforce through kiosk, web and mobile, and free your HR team to focus on what matters.
Trusted by 500+ Active Organizations across Multiple Industries
30th Year of Excellence
1 Million+ Employees Managed
Enterprise-Grade Security
Cloud & On-Premise Deployment
The Basics
What is an Employee Self-Service Kiosk?
An Employee Self-Service (ESS) Kiosk gives employees direct access to their own HR information and services. Through a kiosk, web portal or mobile app, they can view attendance, apply for leave, download payslips and raise requests, all without contacting HR.
TimeTrax ESS Kiosk is ideal for shop floors and locations where not every employee has a computer. A shared kiosk lets frontline staff mark attendance, check balances and submit requests, giving every employee self-service access while reducing routine HR workload.
Why TimeTrax
Why Choose TimeTrax Self-Service Kiosk
Empower every employee with self-service, and free HR from routine requests.
Less HR Workload
Reduce routine queries and free HR for strategic work.
Access for Everyone
Reach frontline and shop-floor staff via shared kiosks.
Faster Requests
Speed up leave, attendance and document requests.
The Problems
Common Self-Service Challenges We Help You Solve
HR overwhelmed with routine requests
Frontline staff without system access
Slow response to employee queries
Manual payslip and document distribution
Employees unsure of leave balances
Poor employee experience with HR processes
Capabilities
Key Features of TimeTrax Self-Service Kiosk
Everything employees need to serve themselves, from any device.
Attendance and Check-In
Mark attendance and view records via kiosk or mobile.
Leave Requests
Apply for leave and check balances instantly.
Payslips and Documents
Access payslips and personal documents on demand.
Profile Updates
View and update personal information securely.
Requests and Approvals
Raise and track HR requests from anywhere.
Shared Kiosk Mode
Enable secure shared access for frontline teams.
How It Works
The Employee Self-Service Workflow
See how Employee Self-Service flows end to end inside TimeTrax.
Choosing a System
How to Choose Employee Self Service
Self-service only reduces HR workload if the people generating the requests can actually reach it. That is the whole selection question.
A web portal only
Right when everyone has a company laptop and a mailbox. In a mixed workforce it quietly excludes the shop floor, and those are the employees who generate the highest volume of routine attendance and payslip queries.
Mobile app only
Excellent reach for field and distributed teams. It assumes a personal smartphone and a data connection though, which in factory and site environments is an assumption worth testing before you commit to it.
Kiosk, web and mobile together
TimeTrax runs the same employee self service across all three, so a shared floor kiosk covers staff without devices while everyone else uses a phone. One set of rules, one audit trail, no separate process for frontline teams.
Industries
Built for Every Industry Ready for Digital Transformation
Whether you’re replacing manual processes or upgrading from a legacy system, TimeTrax provides the technology, expertise and support to help you succeed.
Manufacturing
Manage large workforces, multiple shifts, overtime, attendance, leave and payroll with greater accuracy while improving operational efficiency.
Retail & FMCG
Support distributed teams across multiple branches with centralized employee management, real-time tracking and streamlined HR processes.
Healthcare
Simplify workforce scheduling, credential management, shift planning and compliance while ensuring uninterrupted healthcare operations.
Education
Manage faculty, administrative staff and support teams through a centralized HR platform with automated attendance, leave and payroll.
Logistics & Supply Chain
Track employees across warehouses, distribution centers and field operations while improving workforce visibility and productivity.
Textile & Apparel
Handle complex workforce structures, production shifts, attendance and payroll efficiently across factories and manufacturing units.
IT & Technology
Create a modern employee experience with digital HR processes, self-service, performance management and workforce analytics.
Hospitality
Manage shift rotations, seasonal staffing, attendance, leave and payroll while delivering a seamless experience for employees and HR teams.
Connected Ecosystem
Integration Capabilities with Your Existing Systems
Connect HR processes with the systems your business already relies on.
- Biometric Attendance Devices
- ERP Systems
- Payroll & Finance Software
- Accounting Platforms
- Microsoft Active Directory & SSO
- Email & SMS Gateways
- Document Management Systems
- REST APIs & Third-Party Apps
Implementation
Simple & Hassle-Free Implementation
From initial planning to post-go-live support, our specialists work closely with your team to configure the system around your business processes, migrate existing data and ensure a smooth transition.
01
Discover & Plan
We understand your specific business requirements to recommend the best implementation approach.
02
Configure & Integrate
Our team configures workflows, policies, user roles and integrations to align the platform with your existing operations.
03
Data Migration & Testing
Employee records and historical data are securely migrated, followed by thorough testing to ensure everything works as expected.
04
Training & Go Live
We train HR teams, managers and employees before launching the system, backed by continuous support for a successful rollout.
We not only meet but exceed expectations
Dedicated implementation consultants
Secure data migration
User training and onboarding
Integration assistance
Post-launch technical support
Continuous product enhancements
Unleashing the Power of Data with TimeTrax
30th
Year of Excellence
35+
Countries covered
2000+
Implementations
1 Million+
Users
Ready to Empower Your Workforce?
Put HR in your employees' hands. TimeTrax Employee Self-Service Kiosk gives everyone access to attendance, leave and payslips while lightening your HR team's load.
Terminology
What else is an Employee Self-Service Kiosk called?
Vendors sell this as employee self service software, as a web portal or as a physical kiosk, and it is easy to assume those are three products. They are three delivery points for one thing: the employee reading and changing their own record. Which you need is decided by who your workforce is, not by the feature list. What self-service shows is whatever the human capital management software behind it already holds — balances, payslips, requests — so it is a surface on the system rather than a second copy of it.
Worth reading next to this: ESS Kiosk, Leave Management System and Payroll Software. how an HRMS improves productivity covers the decision behind all of them.
Frequently Asked Questions
Everything you need to know about the TimeTrax Employee Self-Service Kiosk.
What is an Employee Self-Service Kiosk?
An ESS Kiosk gives employees direct access to HR services like attendance, leave, payslips and requests through a kiosk, web portal or mobile app, without needing to contact HR.
Is it useful for frontline staff without computers?
Yes. A shared kiosk lets shop-floor and frontline employees mark attendance, check balances and submit requests securely.
What can employees do through self-service?
Employees can mark attendance, apply for leave, view payslips and documents, update their profile and raise HR requests.
Does it reduce HR workload?
Yes. By enabling self-service, ESS reduces routine queries and frees HR teams to focus on strategic work.
Is it available on mobile?
Yes. TimeTrax ESS is available via kiosk, web portal and mobile app for maximum accessibility.
Is self-service data secure?
Yes. Access is controlled by secure authentication and role-based permissions to protect employee data.
Is a shared kiosk secure if several people use the same screen?
Yes, because the session is tied to the individual. Employees identify themselves at the kiosk by biometric or card, see only their own record, and the session closes on its own. Shared kiosk mode exists specifically so that a device on a factory floor does not become a shared login.
How much HR workload does this actually remove?
The honest answer is that it removes the routine, repeated questions — balances, payslips, attendance disputes, personal detail changes — and leaves the ones that need judgement. If your HR team is not currently spending significant time answering those, self-service is not where your return is.
Now, what's stopping you?
Empower Every Employee
Give your people control over their own HR experience. TimeTrax Employee Self-Service Kiosk boosts engagement while reducing your HR team's routine workload.