Everything in One Place
Store all employee and company documents in one secure, searchable repository.
Document Management System
Stop Chasing Documents and Keep HR Records in Order
TimeTrax Document Management System (DMS) lets you securely store, organize and retrieve every employee and company document from one place. Eliminate paper files, automate expiry reminders and keep your organization audit-ready.
Trusted by 500+ Active Organizations across Multiple Industries
30th Year of Excellence
1 Million+ Employees Managed
Enterprise-Grade Security
Cloud & On-Premise Deployment
The Basics
What is a Document Management System?
A Document Management System (DMS) is software that digitizes, stores and organizes documents so they can be securely accessed, shared and tracked. In HR, it manages contracts, ID documents, certificates, policies and other critical employee records.
TimeTrax DMS replaces filing cabinets and shared drives with a secure, searchable digital repository. With role-based access, version control and automatic expiry alerts, your team always has the right document at the right time while staying fully compliant.
Why TimeTrax
Why Choose TimeTrax Document Management
Move beyond paper and shared drives to a secure, organized digital document repository.
Automated Expiry Alerts
Get reminders before contracts, IDs and certifications expire.
Secure and Controlled
Protect confidential files with role-based access and encryption.
Instant Retrieval
Find any document in seconds with powerful search and structured folders.
The Problems
Common Document Management Challenges We Help You Solve
Documents scattered across drives, email and paper files
Expired contracts and certifications going unnoticed
Time wasted searching for the right file
No control over who can access sensitive documents
Lost or duplicated documents
Difficulty staying audit and compliance ready
Capabilities
Key Features of TimeTrax Document Management
Everything you need to digitize, organize and secure your HR documents.
Centralized Repository
Upload and store all documents in one secure, cloud-ready location.
Structured Categorization
Organize files by employee, type and department for easy access.
Expiry Management
Track document validity and receive alerts before anything expires.
Access Permissions
Set granular, role-based permissions for viewing and editing documents.
Version Control
Keep a full history of document versions and changes.
Smart Search
Locate any document instantly with fast, filtered search.
How It Works
The Document Management Workflow
See how Document Management flows end to end inside TimeTrax.
Choosing a System
How to Choose a Document Management System
Almost every organization already stores documents somewhere. The failure is rarely storage; it is finding the right version and knowing what has lapsed.
Cabinets and a shared drive
Free and universally understood. It also has no expiry logic, no version history and no access boundary, so the risk is not that a document is lost — it is that an expired one is used and nobody notices until an audit.
A general-purpose file platform
Search and permissions are solid. What it does not have is an opinion about HR documents: it cannot tell you which contracts lapse next month, because to it a contract is a file like any other.
Documents attached to the employee
TimeTrax files against the person, so a visa, a contract and a certification carry validity dates and alert before they run out. Access follows the same role rules as the rest of the platform rather than a separate sharing model.
Industries
Built for Every Industry Ready for Digital Transformation
Whether you’re replacing manual processes or upgrading from a legacy system, TimeTrax provides the technology, expertise and support to help you succeed.
Manufacturing
Manage large workforces, multiple shifts, overtime, attendance, leave and payroll with greater accuracy while improving operational efficiency.
Retail & FMCG
Support distributed teams across multiple branches with centralized employee management, real-time tracking and streamlined HR processes.
Healthcare
Simplify workforce scheduling, credential management, shift planning and compliance while ensuring uninterrupted healthcare operations.
Education
Manage faculty, administrative staff and support teams through a centralized HR platform with automated attendance, leave and payroll.
Logistics & Supply Chain
Track employees across warehouses, distribution centers and field operations while improving workforce visibility and productivity.
Textile & Apparel
Handle complex workforce structures, production shifts, attendance and payroll efficiently across factories and manufacturing units.
IT & Technology
Create a modern employee experience with digital HR processes, self-service, performance management and workforce analytics.
Hospitality
Manage shift rotations, seasonal staffing, attendance, leave and payroll while delivering a seamless experience for employees and HR teams.
Connected Ecosystem
Integration Capabilities with Your Existing Systems
Connect HR processes with the systems your business already relies on.
- Biometric Attendance Devices
- ERP Systems
- Payroll & Finance Software
- Accounting Platforms
- Microsoft Active Directory & SSO
- Email & SMS Gateways
- Document Management Systems
- REST APIs & Third-Party Apps
Implementation
Simple & Hassle-Free Implementation
From initial planning to post-go-live support, our specialists work closely with your team to configure the system around your business processes, migrate existing data and ensure a smooth transition.
01
Discover & Plan
We understand your specific business requirements to recommend the best implementation approach.
02
Configure & Integrate
Our team configures workflows, policies, user roles and integrations to align the platform with your existing operations.
03
Data Migration & Testing
Employee records and historical data are securely migrated, followed by thorough testing to ensure everything works as expected.
04
Training & Go Live
We train HR teams, managers and employees before launching the system, backed by continuous support for a successful rollout.
We not only meet but exceed expectations
Dedicated implementation consultants
Secure data migration
User training and onboarding
Integration assistance
Post-launch technical support
Continuous product enhancements
Unleashing the Power of Data with TimeTrax
30th
Year of Excellence
35+
Countries covered
2000+
Implementations
1 Million+
Users
Ready to Go Paperless with a Secure DMS?
Stop hunting through drives and filing cabinets. TimeTrax Document Management System keeps every document secure, organized and instantly accessible.
Terminology
What else is a Document Management System called?
The acronyms are worth untangling before you shortlist, because tenders still mix them. DMS document management system and EDMS document management describe the same discipline, the E only signalling that it is electronic; doc management systems and document handling software are the informal versions of the same request. Where products genuinely diverge is retention — general document management software stores a file, while an HR-grade one knows that a contract expires. Knowing that requires the document to sit against a live employee record, which is what the human capital management software underneath it holds.
In practice this module is deployed alongside Personnel Management Software, Separation Management Software and Help Desk Management System, which read from the same records. Related reading: HR software in Pakistan.
Frequently Asked Questions
Everything you need to know about the TimeTrax Document Management System.
What is a Document Management System?
A Document Management System (DMS) is software that digitizes, stores and organizes documents so they can be securely accessed, tracked and shared. TimeTrax DMS is built for HR documents such as contracts, IDs and certificates.
Can it alert me before documents expire?
Yes. TimeTrax automatically tracks document validity and sends reminders before contracts, IDs and certifications expire.
Who can access the documents?
Access is controlled by role-based permissions, so only authorized users can view or edit specific documents.
Does it keep a history of document changes?
Yes. TimeTrax maintains version control and a change history so you always know which version is current.
Can employees upload their own documents?
Yes. Through the self-service portal, employees can upload and access their own documents within permitted categories.
Does it help with compliance and audits?
Absolutely. A centralized, secure repository with expiry tracking and audit trails keeps your organization audit-ready at all times.
Will it tell us before a contract or visa expires?
Yes, and this is the check most shared drives fail. Every document type can carry a validity date, and alerts go to the owning manager and HR ahead of expiry. Reporting on what lapses in the next sixty or ninety days is a standard view rather than a manual audit.
Who can see an employee’s documents?
Only the roles you permit. Access is role-based and inherits the same hierarchy as the rest of the platform, so a line manager, an HR business partner and a payroll officer each see a different subset. Every view and change is logged.
Now, what's stopping you?
Digitize Your Document Workflow
Replace paper files and scattered drives with a single secure repository. TimeTrax Document Management System keeps you organized, compliant and always audit-ready.