Effortless Claims
Let employees submit expenses with receipts in seconds.
Expense Management Software
Control Employee Expenses Before They Become Costly
TimeTrax Expense Management System lets employees submit, approve and reimburse expenses with complete transparency. Automate claims, enforce policies and settle reimbursements through payroll, all in one place.
Trusted by 500+ Active Organizations across Multiple Industries
30th Year of Excellence
1 Million+ Employees Managed
Enterprise-Grade Security
Cloud & On-Premise Deployment
The Basics
What is an Expense Management System?
An Expense Management System automates how employees claim and get reimbursed for business expenses. It manages claim submission, receipt capture, policy checks, approvals and reimbursements in one streamlined workflow.
TimeTrax Expense Management removes the paperwork and delays from expense claims. Employees submit claims with receipts, policies are enforced automatically, approvals are routed instantly, and reimbursements settle through payroll, giving finance full visibility and control.
Why TimeTrax
Why Choose TimeTrax Expense Management
Make expense claims fast for employees and fully controlled for finance.
Policy Enforcement
Automatically check claims against expense policies.
Faster Approvals
Route claims through configurable approval workflows.
Payroll Reimbursement
Settle approved expenses directly through payroll.
The Problems
Common Expense Management Challenges We Help You Solve
Paper receipts and manual claim forms
Slow, unclear reimbursement cycles
Out-of-policy claims slipping through
Approvals stuck in email
No visibility into expense spending
Reconciliation errors with finance
Capabilities
Key Features of TimeTrax Expense Management
Everything you need to manage expenses from claim to reimbursement.
Digital Claims
Submit expense claims with attached digital receipts.
Policy Checks
Enforce expense limits and policies automatically.
Approval Workflows
Route claims through multi-level approvals.
Expense Categories
Track spending by category, project and cost center.
Payroll Settlement
Reimburse approved claims through payroll.
Expense Analytics
Analyze spending trends and control costs.
How It Works
The Expense Management Workflow
See how Expense Management flows end to end inside TimeTrax.
Choosing a System
How to Choose Expense Management Software
Expense claims are cheap to submit and expensive to process. Where the cost sits determines which of these is the right answer.
Paper claims and a spreadsheet
Genuinely fine at low volume. It stops working the day the finance team spends more on checking claims than the claims are worth, or the first time a policy limit is applied inconsistently and somebody notices.
A corporate card with statements
Removes the reimbursement lag, which is the part employees dislike most. It does not remove the coding work: someone still has to say which cost centre and project each line belongs to, after the fact and from memory.
Claims that settle through payroll
TimeTrax checks each claim against your policy as it is submitted, routes it by approval level and settles it in the salary run. Expense management software that ends at an approval still leaves finance to pay everyone by hand.
Industries
Built for Every Industry Ready for Digital Transformation
Whether you’re replacing manual processes or upgrading from a legacy system, TimeTrax provides the technology, expertise and support to help you succeed.
Manufacturing
Manage large workforces, multiple shifts, overtime, attendance, leave and payroll with greater accuracy while improving operational efficiency.
Retail & FMCG
Support distributed teams across multiple branches with centralized employee management, real-time tracking and streamlined HR processes.
Healthcare
Simplify workforce scheduling, credential management, shift planning and compliance while ensuring uninterrupted healthcare operations.
Education
Manage faculty, administrative staff and support teams through a centralized HR platform with automated attendance, leave and payroll.
Logistics & Supply Chain
Track employees across warehouses, distribution centers and field operations while improving workforce visibility and productivity.
Textile & Apparel
Handle complex workforce structures, production shifts, attendance and payroll efficiently across factories and manufacturing units.
IT & Technology
Create a modern employee experience with digital HR processes, self-service, performance management and workforce analytics.
Hospitality
Manage shift rotations, seasonal staffing, attendance, leave and payroll while delivering a seamless experience for employees and HR teams.
Connected Ecosystem
Integration Capabilities with Your Existing Systems
Connect HR processes with the systems your business already relies on.
- Biometric Attendance Devices
- ERP Systems
- Payroll & Finance Software
- Accounting Platforms
- Microsoft Active Directory & SSO
- Email & SMS Gateways
- Document Management Systems
- REST APIs & Third-Party Apps
Implementation
Simple & Hassle-Free Implementation
From initial planning to post-go-live support, our specialists work closely with your team to configure the system around your business processes, migrate existing data and ensure a smooth transition.
01
Discover & Plan
We understand your specific business requirements to recommend the best implementation approach.
02
Configure & Integrate
Our team configures workflows, policies, user roles and integrations to align the platform with your existing operations.
03
Data Migration & Testing
Employee records and historical data are securely migrated, followed by thorough testing to ensure everything works as expected.
04
Training & Go Live
We train HR teams, managers and employees before launching the system, backed by continuous support for a successful rollout.
We not only meet but exceed expectations
Dedicated implementation consultants
Secure data migration
User training and onboarding
Integration assistance
Post-launch technical support
Continuous product enhancements
Unleashing the Power of Data with TimeTrax
30th
Year of Excellence
35+
Countries covered
2000+
Implementations
1 Million+
Users
Ready to Simplify Expense Claims?
End the paperwork and delays. TimeTrax Expense Management automates claims, approvals and reimbursements with complete transparency and control.
Terminology
What else is an Expense Management System called?
Expense management software and an expense management application are the same category described at different sizes: one usually implies a finance-wide rollout, the other a phone app for claimants. Both descriptions are fair, because the useful version is both at once — a claim raised in thirty seconds on a phone is worthless if the policy check and the reimbursement behind it are still manual. Reimbursement runs through payroll in the same HCM software, and that is the step which turns expense management software from an approval queue into money the employee actually receives.
Teams looking at this usually look at Corporate Travel Management Software, Payroll Software and Cost Management Software in the same round. managing rising fuel costs covers the surrounding argument.
Frequently Asked Questions
Everything you need to know about the TimeTrax Expense Management System.
What is an Expense Management System?
An Expense Management System automates employee expense claims, policy checks, approvals and reimbursements. TimeTrax handles the full process from submission to payroll settlement.
Can employees attach receipts?
Yes. Employees can submit claims with digital receipts directly from web or mobile.
Does it enforce expense policies?
Yes. TimeTrax automatically checks claims against expense limits and policies to prevent out-of-policy spending.
How are reimbursements paid?
Approved claims are reimbursed through payroll, keeping settlements accurate and on time.
Can I track spending by category?
Yes. Expenses can be tracked by category, project and cost center for clear financial visibility.
Does it support multi-level approvals?
Yes. Claims can be routed through configurable, multi-level approval workflows.
Can it stop out-of-policy claims before they reach an approver?
Yes. Limits by category, grade and location are applied when the claim is submitted, so the employee is told immediately rather than after a week of silence. Approvers then spend their time on the exceptions rather than re-reading the policy.
How are approved claims actually paid?
Through payroll, as an addition in the next salary run, which is why the expense management application and the payroll module share the same employee and cost-centre records. Where you would rather pay separately, approved claims can also be exported as a payment file.
Now, what's stopping you?
Control Every Expense
Give employees a faster way to claim and finance full control over spending. TimeTrax Expense Management makes reimbursements transparent, compliant and effortless.