Complete Asset Visibility
Track every asset and its assignment, condition and location in one place.
Facility Booking Software
Make Workplace Facilities Easier to Manage and Control
TimeTrax Facility Management System helps you manage office assets, seating, maintenance requests and facility bookings from a single platform — keeping your workplace organized, well-maintained and running smoothly.
Trusted by 500+ Active Organizations across Multiple Industries
30th Year of Excellence
1 Million+ Employees Managed
Enterprise-Grade Security
Cloud & On-Premise Deployment
The Basics
What is a Facility Management System?
A Facility Management System is software that helps organizations manage their physical workplace — assets, equipment, seating, maintenance and shared spaces — through a single, centralized platform.
TimeTrax Facility Management replaces manual logs and disconnected requests with an organized digital workflow. Employees raise maintenance requests, admins track assets and bookings, and management gains full visibility into how workplace resources are used and maintained.
Why TimeTrax
Why Choose TimeTrax Facility Management
Keep your workplace organized, efficient and well-maintained from one dashboard.
Faster Maintenance
Log, assign and resolve maintenance requests with clear ownership and status.
Smart Space Management
Manage seating and book meeting rooms and shared spaces effortlessly.
Efficient Operations
Reduce downtime and keep your workplace running smoothly.
The Problems
Common Facility Management Challenges We Help You Solve
No central record of company assets
Maintenance requests lost in email or on paper
Confusion over seating and room bookings
Unclear ownership of facility issues
Assets misplaced or unaccounted for
Limited visibility into facility costs and usage
Capabilities
Key Features of TimeTrax Facility Management
Everything you need to manage your workplace and assets efficiently.
Grade-Based Allocation
Match what an employee can reserve to their seniority, automatically.
Maintenance Requests
Raise, assign and track maintenance tickets from request to resolution.
Facility Bookings
Book meeting rooms, desks and shared spaces without conflicts.
Pool Car Booking
Reserve pool cars through the same calendar that books rooms.
Automated Alerts
Notify the right teams instantly when a request or issue is raised.
Facility Reports
Analyze asset usage, maintenance trends and facility costs.
How It Works
The Facility Management Workflow
See how Facility Management flows end to end inside TimeTrax.
Choosing a System
How to Choose Facility Booking Software
Rooms and assets fail in different ways, and facility booking software only addresses one of them. Be clear which failure is actually costing you before you shortlist.
A shared calendar
Perfectly adequate for four rooms and one floor. It breaks at scale in one specific way: nothing enforces the booking, so the meeting that was scheduled first is not necessarily the meeting that gets the room.
A maintenance log and email
Requests get raised and most get done. What is missing is ownership and elapsed time — without those, recurring faults look like unrelated one-offs and the asset that should have been replaced gets repaired a fifth time.
Bookings and assets in one register
TimeTrax books the space and tracks the asset inside it against the same record, so usage and maintenance history sit together. That is what turns a facilities budget conversation from anecdote into evidence.
Industries
Built for Every Industry Ready for Digital Transformation
Whether you’re replacing manual processes or upgrading from a legacy system, TimeTrax provides the technology, expertise and support to help you succeed.
Manufacturing
Manage large workforces, multiple shifts, overtime, attendance, leave and payroll with greater accuracy while improving operational efficiency.
Retail & FMCG
Support distributed teams across multiple branches with centralized employee management, real-time tracking and streamlined HR processes.
Healthcare
Simplify workforce scheduling, credential management, shift planning and compliance while ensuring uninterrupted healthcare operations.
Education
Manage faculty, administrative staff and support teams through a centralized HR platform with automated attendance, leave and payroll.
Logistics & Supply Chain
Track employees across warehouses, distribution centers and field operations while improving workforce visibility and productivity.
Textile & Apparel
Handle complex workforce structures, production shifts, attendance and payroll efficiently across factories and manufacturing units.
IT & Technology
Create a modern employee experience with digital HR processes, self-service, performance management and workforce analytics.
Hospitality
Manage shift rotations, seasonal staffing, attendance, leave and payroll while delivering a seamless experience for employees and HR teams.
Connected Ecosystem
Integration Capabilities with Your Existing Systems
Connect HR processes with the systems your business already relies on.
- Biometric Attendance Devices
- ERP Systems
- Payroll & Finance Software
- Accounting Platforms
- Microsoft Active Directory & SSO
- Email & SMS Gateways
- Document Management Systems
- REST APIs & Third-Party Apps
Implementation
Simple & Hassle-Free Implementation
From initial planning to post-go-live support, our specialists work closely with your team to configure the system around your business processes, migrate existing data and ensure a smooth transition.
01
Discover & Plan
We understand your specific business requirements to recommend the best implementation approach.
02
Configure & Integrate
Our team configures workflows, policies, user roles and integrations to align the platform with your existing operations.
03
Data Migration & Testing
Employee records and historical data are securely migrated, followed by thorough testing to ensure everything works as expected.
04
Training & Go Live
We train HR teams, managers and employees before launching the system, backed by continuous support for a successful rollout.
We not only meet but exceed expectations
Dedicated implementation consultants
Secure data migration
User training and onboarding
Integration assistance
Post-launch technical support
Continuous product enhancements
Unleashing the Power of Data with TimeTrax
30th
Year of Excellence
35+
Countries covered
2000+
Implementations
1 Million+
Users
Ready to Streamline Your Workplace?
Bring assets, maintenance and bookings under one roof. TimeTrax Facility Management keeps your workplace organized, efficient and easy to manage.
Terminology
What else is a Facility Management System called?
Two different problems get sold under one heading. Facility booking software — also listed as a facility reservation system, a meeting room booking system, a conference room reservation system or a meeting room reservation system, all describing the same thing — answers who has the room at eleven. Maintenance tracking software answers why the air conditioning in it has been broken for a week. TimeTrax covers both, but they are worth separating when you write the requirement. Both sit inside the wider HCM software, so a booking knows who the booker is and what they are entitled to.
Worth reading next to this: Canteen Management System, Task Tracking Application and Help Desk Management System. how an HRMS improves productivity covers the decision behind all of them.
Frequently Asked Questions
Everything you need to know about the TimeTrax Facility Management System.
What is a Facility Management System?
A Facility Management System is software that helps organizations manage physical assets, seating, maintenance and shared spaces from one centralized platform. TimeTrax digitizes these workplace operations end to end.
Can employees raise maintenance requests?
Yes. Employees can log maintenance requests through the platform, which are then assigned, tracked and resolved with clear ownership.
Does it track company assets?
Yes. TimeTrax maintains a complete asset register including assignment, condition and location for every asset.
Can it manage room and desk bookings?
Yes. Employees can book meeting rooms, desks and shared spaces while the system prevents double-booking conflicts.
Does it provide reporting?
Yes. TimeTrax offers reports on asset usage, maintenance trends and facility costs to support better decisions.
Is it suitable for multiple locations?
Absolutely. TimeTrax manages assets, seating and facilities across multiple floors and locations from one platform.
Can employees book rooms and desks themselves?
Yes, from the self-service portal, mobile or a kiosk, with conflicts prevented at the point of booking rather than discovered at the door. Facility booking software only saves time if the people who need the room can reach it without going through admin.
Does it handle maintenance as well as bookings?
It does. Requests are raised, assigned, tracked to resolution and reported on, and because assets carry their own history you can see which items are consuming the maintenance budget. Teams that only need one half of this should say so — the module scopes down cleanly.
Now, what's stopping you?
A Smarter Workplace
Take control of your assets, maintenance and spaces. TimeTrax Facility Management keeps your workplace efficient, organized and always running smoothly.